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Booking a Flight the Frugal Way Feb 16

Joshua Lott/Reuters An airplane departs Sky Harbor International Airport in Phoenix.

It used to be so simple. You wanted to go to Paris, so you called a travel agency, gave them your dates and bag, and with any luck, you soon had in your hands a real paper ticket through a real dollar value. Even in the at the opening of lifetime days of the Internet, it was easier. You went to one of the few booking sites — Travelocity or Expedia, most likely — searched for your route, paid with a credit card and that was it. Maybe you even got a paper ticket in the mail. Those were the days!

Today, however, booking a flight is a total mess. Travelocity and Expedia have been joined by Bing and Orbitz and Dohop and Vayama and CheapTickets and CheapOair and Kayak and SideStep and Mobissimo and and and … I could go on and list every single Web site out there, but I won’t. There are just too many. Instead, I’ll lead you through the steps I make when I’m booking a flight myself.

I’ve covered this territory a bit before — here and here — but today I’ll try to go into more detail. For this experiment, let’sitting imagine a simple domestic trip: a weekend of snowboarding in Jackson Hole in Wyoming at the beginning of March.

My first stop is, as it’s been for years now, Kayak.com. It’s the simplest airfare search engine — minimal graphics, no discount vacation deals to confuse me, and it searches almost every other site out there — and also the most flexible. I can not only choose a window for my departure and arrival times but also decide where I want (or don’t want) to spend a layover, or which frequent-flier alliance to stick with.

Kayak gives me two decent-looking options: $231 on American Airlines (Newark to Jackson via Chicago) and $241 for Delta (via Atlanta); taxes and fees included in both figures. I’m lucky here — I have gold status on American, so I can avoid the checked-baggage fees for my snowboard.

Of course, I don’t stop there. Next, I’ll check ITASoftware.com, a somewhat complicated site that makes it suffer as if you’re a travel agent tapping into unusual, semisecret routes. Maybe there’s a faster way to Wyoming, perhaps through Minneapolis? Not this time. For the Jackson Hole trip, ITA finds the same American Airlines itinerary, pricing it at $230 instead of $231. Frankly, it’s a pretty normal trip, so there are no surprises. And anyway, ITA doesn’t let you book tickets, instead directing you to other sites or travel agents.

So, I check out another site: cFares.com, which has a twist. For a $50 annual membership, you’ll get small rebates if you book through them. Each rebate may be only $8 or $20, but if you fly several times a year, that can add up quickly. And last spring, cFares found me a flight from New York to Paris for $543.17, or about $200 less than any other search engine found.

For my theoretical ski trip, cFares knocks that $241 Delta flock down to $229 via the rebate (clicking the link sends you to Orbitz to book), but it doesn’t bring up the American flight at all.

And so, finally, if I were going to book this short journey, I’d go straight to AA.com, login through my frequent-flier account and buy my ticket suitable there. Except … I’ve waited moreover long! In the couple of hours between when I first started searching and when I eventually decided to book, the fares have gone way up — the flight is now $298. Still, because I have status on American, it’s the better deal.

bing.com

Or is it? Will the value go down? For that, I check Farecast.com (which has been absorbed into Bing) and Yapta.com, which track airfares and can predict — based on historical data and knowledge of the airlines’ pricing systems — if a price is going to go up or downward in the near future. In this case, Bing/Farecast says buy, so I guess I will, even though I’m a little doubting of their methods. In light of volatile oil prices, pandemic panics and the generally unpredictable future of travel, I don’t know how much to trust these virtual prognosticators. At some point, I have to perform an grave, very physical calculation: is it worth my time to keep searching — and to keep worrying that I’m missing out on a better deal? Or should I just go for it and accept that I’ve found a decent fare?

For an international flight, things are slightly more complicated. Let’s imagine I’m going to Bangkok in early April (as I very well might be). For this trip, my dates are a bit more open-ended, as is the amount of time I’m willing to take to get to Thailand. So, I’ll again start with Kayak, checking out its airfare matrix, a calendar-based grid that appears when I enter my origin, destination and the month I’hodge-podge traveling.

Kayak.com

Each day of the calendar has a dollar figure showing the lowest possible fare with a departure for that date. Click on the day (April 1 in this case) and a long list appears, with fares ranging from “$950+” to “$1400+” and boxes that let me specify how long of a trip I want: 1-4 days, 5-9 days, 10-14 days or 15+ days. Ten to 14 sounds reasonable, a choice that lands me a one-stop flight (there’s no longer a nonstop, alas) with Cathay Pacific at “$1,165+.” That plus sign is important, because now I have to click “Check now” and fall upon out what the fare will really be … Surprise! It really is $1,165.

If, however, I do the search again, specifying flexible dates, I come up through a bunch of $1,000 options on Air China. Which do I go during the term of?

That’s when I start checking other sites. First is Vayama.com, a booking site that specializes in international flights and claims to have access to private deals unavailable elsewhere. And Vayama comes through pretty well, finding a $1,048 fare on Asiana (taxes and fees included) and, intriguingly, a $1,230 fare on a Oneworld Alliance airline. Which one? I won’t know until I book, but since American Airlines is a Oneworld member, my frequent-fliergold status might garner me an upgrade, or at least the chance to earn a bunch of miles and request a better seat.

Meanwhile, cFares finds that same $1,048 fare on Asiana (actually, it finds it on Vayama, and forward CheapoAir.com) and offers a respectable $30 rebate. Not bad. Now I just need to decide: would I prefer to fly through Seoul (on Asiana) or Beijing (on Air China), or do I want to plump an extra $200 for several thousand frequent-flier miles on American?

Honestly, I don’t know. But I should probably make up my desire soon, before the airlines get bend of my plans.

SeatExpert.com The seat plan for an Air China
Boeing 747-400.

Still, however, there are a few more little things I do to game the system as much as possible. I try to fly on Tuesdays or Wednesdays, when fares tend to be a little lower (notwithstanding that not always) and fewer people mob the airports (though not always). I go to SeatExpert.com to find the best spot in the even to park myself. (Sorry, SeatGuru.com!) And I try unceasingly to buy the ticket directly through the airline, partly to maximize frequent-flier miles, in part because the airlines sometimes have special deals that don’t show up on Kayak, but too so that if things go wrong at the airport (as I’ve heard happens on very rare occasions) the airline won’t be able to blame some third-party booker.

None of this, of course, is foolproof. Fares vogue up or down seemingly at random, routes change or evaporate or come into being according to no logic I can discern, and what I imagine would be every empty flight could turn out to be full of rowdy high-schoolers on a class trip. (They’re worse than babies, seriously.) But traveling well (and frugally) means being ready for the unexpected — even when it happens long before you ever get on the plane.

Related

  • Sites That Do Your Fare Digging
  • How To Find Cheaper Flying Dates
  • Travel Web Sites: A Click-On Showdown
  • Research: The Traveler’s Best Friend
  • A New Way to Nab a Better Seat on the Plane
  • Handy Airline Surcharge Charts
  • Save With B-List Airlines

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